StarFleetConnect — Maritime Crewing & Payroll Platform

One Platform

Six connected surfaces, one source of truth

StarFleetConnect is one product with six surfaces, each designed for the place the work actually happens. They all read and write the same seafarer record.

Shore Command

Office Web

The command centre for crewing managers, planners, payroll and HR. It covers the full crew lifecycle, compliance, planning and payroll across the whole fleet.

On the Vessel

Onboard Box

A small server on the ship's own network. The Master and officers run crew changes, rest hours, overtime and the portage bill fully offline. It syncs to shore when a link appears.

In Their Pocket

Crew Mobile App

Android and iOS. Documents, payslips, allotments, contracts, rest hours, training and appraisals, with push notifications, on leave or aboard.

Self-Service on the Web

Crew Portal

Seafarers handle their own profile, documents, pay, leave, contract proposals, e-learning, expenses and complaints. That means fewer emails to the office.

For Training Partners

Institute Portal

Maritime academies and cadet colleges report semester results and attendance and upload documents. The office confirms each submission before it counts.

For Candidates

Careers Site

A public job board. Candidates apply without an account, track their application by reference and accept an offer by e-signature. Every application lands straight in your pipeline.

Office Web ↔ Single Backend · One Source of Truth ↔ Onboard Box ↔ Mobile & Portals

The Platform

Everything crewing, end to end

From the first applicant to final settlement, it covers the capabilities that run a modern crewing operation, without the spreadsheets and email chains.

01Recruitment & Cadets

One pipeline from vacancy to crew record

Vacancies are raised from upcoming reliefs and filled through a compliance-ready funnel. Each hire becomes a crew record in one step.

Public careers site: apply, track and accept offers by e-signature
Configurable screening, online assessments and structured interviews
Explainable candidate matching; returning seafarers recognised
One pre-employment gate before hire; MLC placement register
Cadet intakes, stipends and sponsorship bonds, with sea time that feeds the CoC exam journey

Applicant TrackingCareers SiteSmart MatchingE-Signed OffersMLC A1.4Cadet Programme

recruitment / pipeline

02Crew Records · Documents

A single crew database, with a 360° record for every seafarer

Find any seafarer across the fleet in seconds and open a complete career record: sea service, competency, documents and compliance on one screen.

Fleet-wide search, including sounds-like name matching
Sea time and seniority calculated from service history; CV and sea-service certificate generated
Duplicates blocked at registration, with a governed, reversible merge
Document catalogue, verification queue and scan-to-fill; flag endorsements and medicals tracked
Bank and ID details need their own permission, are masked, and every change is logged

Seafarer ProfilesCertificatesFlag EndorsementsMedicalsSea Service

seafarer · personal details

crew search · seafarer record

03Planning · Compliance · Travel

See every berth, plan every relief, mobilise with confidence

See every manning gap before it becomes a problem. Then take crew from approved to on board, with readiness worked out from live data rather than typed in.

Berth-by-berth view against safe-manning levels; gap-day and pool forecasts by rank
Relievers ranked by availability, document readiness and commitments, with an explainable optimiser
Validity checked against the planned sign-off date plus a buffer, never just today's date
One go/no-go readiness view per joiner; approval matrix with a compliance gate
Travel and visas decided by rules; a mobilisation checklist with one readiness verdict

Safe ManningRelief PlanningOptimiserCompliance RulesTravel & Visa

fleet planning · berths

04Payroll · Seafarer Finance

Wages worked out from your agreements, with every line traceable

Wage scales, collective agreements and contracts are held as clauses. Each entitlement uses whichever applicable instrument is more favourable to the seafarer, and cites the clause it came from.

Wage scales with dated revisions, a CBA register, seniority steps and ITF/IBF floors
The Master enters overtime on board, reconciled against rest hours
Two-level Crewing and Finance approval, with a payroll control tower for every vessel
Allotments, advances, cash to master, portage bill and running wage account
Back pay for backdated revisions, leave encashment and final settlement on sign-off
MLC-compliant payslips, bank payment files and ledger journal export

CBA ClausesWage ScalesAllotmentsPortage BillBack PayFinal Settlement

Payroll run · one vessel-month CONTROL TOWER

AgreementWage scale, CBA and contract clauses resolved per seafarer
On boardOvertime and cash entered by the Master, offline
ApproveCrewing, then Finance, with exceptions and budget variance shown
PayPayslips, allotments, bank files and ledger journal

Every payslip line cites the clause it came from
A backdated revision reopens closed periods as back pay

05Onboard Box & Sync

The vessel keeps working, with or without a signal

A self-contained shipboard box runs your crew operations fully offline and syncs with the office as soon as a link is available.

Works fully offline, with no internet needed at sea
Crew list and crew changes, persons on board, certificates and the inspection pack
Rest hours, overtime, allotments, portage bill and cash
Appraisals, training courses and the cadet training record book
Every message is signed with the vessel's own key, and the shore refuses anything unsigned

Offline-FirstShip-Shore SyncSigned Per VesselAuto-SyncInspection Ready

Ship ↔ Shore Sync SYNCING

Shore OfficeSource of truth

Onboard BoxOffline at sea

Snapshot down: each vessel gets just its own crew & documents
Outbox up: sign-ons, rest hours & overtime queue locally
Installation package for each vessel generated from the office in seconds

06Crew Mobile App & Portal

Every seafarer's career, in their pocket

Documents, pay, training and requests in one app for Android and iOS, plus the same self-service on the web portal. That means fewer emails to the office and more self-service for the crew.

Certificates and documents with expiry alerts and camera upload
Payslips, allotments, cash advances and expense claims
Contracts and assignment proposals; sign-on confirmation
Rest hours, training courses and appraisals
Complaints and a confidential speak-up channel, with push notifications

PayslipsCertificatesTrainingProposalsSpeak-UpRest Hours

Welcome aboard,Capt. M. Bartlett

Certificates2 expiring soon

Action

Payslip · SeptemberAvailable to view

New

ECDIS RefresherModule 3 of 5

72%

Assignment proposalChief Officer · next relief

Review

People & Crewing

Eleven modules, all built and ready to demonstrate

Each one is complete against its written requirement set, 513 requirements in all, and every one can be walked through in the live demo.

CRW

Crew records & service history

One record per seafarer, sea time, seniority, CV

PLN

Planning, nomination & relief

Safe manning, reliever ranking, approvals

CDC

Certificates & compliance

Rules by rank and nationality, readiness, waivers

REC

Recruitment

Pipeline, careers site, e-signed offers

CAD

Cadets & sponsored trainees

Cohorts, bonds, record book, CoC journey

TRN

Training & e-learning

Competency matrix, SCORM and xAPI, offline courses

PRF

Appraisal & promotion

Weighted templates, readiness, succession

HRC

HR cases & welfare

Discipline, complaints, injury, P&I, exits

PAY

Payroll & seafarer finance

CBAs, allotments, portage bill, settlement

TRV

Travel, visa & mobilisation

Agent bookings, visa rules, duty of care

WRH

Work & rest hours (MLC)

Rules per flag, non-conformities, PSC pack

Dashboards

HR, payroll control tower, expiring documents by vessel, compliance, attrition

Security & Access

Who may see and do what, with a record of every sensitive read

Seafarer data is personal, financial and medical. Access control and audit run underneath every screen and every surface.

Access control

A separate sign-in for office staff, seafarers, institutes and each vessel
Every function needs a named permission, and roles are scoped by module
Per-user exceptions can only narrow access, and they always expire
Segregation-of-duties conflicts are checked when a role is assigned

Audit & data protection

Bank and ID details are permissioned and masked, and every read is logged
A tamper-evident trail of changes and approvals
A suspended or revoked login stops working within seconds
Single-tenant: each client gets its own deployment and its own database

Your identity systems

Single sign-on with Microsoft Entra ID, with multi-factor sign-in enforced by your own directory. It is set up and proven with you at go-live.

Hosted on Microsoft Azure: App Service, Azure SQL and Key Vault.

Why StarFleetConnect

Built for how ships really operate

Crewing is the largest controllable cost and the largest compliance risk for a ship operator, and it still runs on spreadsheets and email. We built the alternative.

Offline-first at sea

The vessel keeps signing crew on, logging rest hours and entering overtime with no connectivity, then syncs to shore. Cloud-only tools cannot easily add this later.

One connected system

A hire, a plan, a document, a payslip and an appraisal all read the same seafarer. There is no re-keying, no reconciliation spreadsheet and no black-box vessel.

A real optimisation engine

Crew assignment that weighs many constraints and explains its choices. It proposes the best-fit crew in minutes; it is not just a search box.

Compliance that can't pass quietly

The system enforces STCW, MLC rest hours and document rules. Validity is checked against the planned sign-off date, and a check it cannot complete shows as not done. It never counts as passed.

Configured, not hard-coded

CBAs, wage scales, document rules, approval matrices and rest-hour rules per flag are maintained by your administrators. Rule changes show their impact across the fleet before they go live.

Closed-loop by design

Appraisals raise training needs, and completed training closes competency gaps. Competency then feeds readiness and the optimiser, so the data becomes more valuable over time.

Beyond crewing

One maritime ERP, one login, one database

People & Crewing is the first domain ready. Technical and vessel operations, supply chain, finance and QHSE are being built on the same platform, so you can adopt them later without a second migration.

Planned MaintenanceProcurementInventoryBudget & CostHSSE & AuditsDocument Control